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This study consists of two parts:
Part One: De-identified Database
The goal of this part is to establish a research database containing de-identified data about People with Intellectual Disabilities (PwID) and epilepsy, collected from three NHS sites across England and Wales. Researchers will gather information from participants' medical records, including clinical details, epilepsy history, and medications, and will enter this data into a secure database where all identifying details are removed. This part of the study aims to determine whether it's possible to identify eligible participants, collect complete datasets for each participant, and identify any issues that may affect the quantity and quality of data. These findings will help inform a potential future study that could involve 20 or more sites.
Part Two: Research Register
The goal of this part is to create a research register of individuals with PwID and epilepsy. Participants will be approached and asked for their consent to collect their personal and clinical data, which will help identify those willing to take part in future ethically approved research projects. As in Part One, researchers will collect data from medical records. Participants who consent to be included in the register may be contacted by external researchers for future studies. The aim is to facilitate national collaboration by enabling data sharing between research projects, thereby improving the ability to answer more questions and enhance patient care. This part of the study will test whether it's possible to determine screening and recruitment rates at each site, develop and evaluate recruitment processes, and assess how researchers leading other approved studies can obtain permission to use the register. Additionally, it will evaluate whether it's possible to collect a complete dataset for each participant.
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| Measure | Description | Time Frame |
|---|---|---|
| The set up of a research database consisting of de-identified data focused on People with Intellectual Disabilities (PwID) and epilepsy at three UK NHS sites across England and Wales. | De-identified database | End of study (May 2025) |
| The development of a research register of PwID and epilepsy. Participants will consent to the collection of their personal/clinical data, which will enable the identification of patients willing to take part in other ethically approved research projects. | Research register | End of study (May 2025) |
| Measure | Description | Time Frame |
|---|---|---|
| Numbers of eligible patients identified at each site for data collection (De-identified database). | Feasibility objective | End of study (May 2025) |
| Completeness of clinical data collected (De-identified database) |
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The de-identified database:
Inclusion Criteria:
Exclusion Criteria:
The research register:
Inclusion Criteria:
Exclusion Criteria:
- Other neurodevelopmental disorders without ID.
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Adults with a clinical diagnosis of an Intellectual Disability (ID) and epilepsy at participating sites.
| Name | Role | Phone | Extension | |
|---|---|---|---|---|
| Rohit Shankar | Contact | +44 (0) 1752 439831 | rohit.shankar@plymouth.ac.uk | |
| Emily Stanyard | Contact | +44 (0) 1752 439831 | emily.stanyard@plymouth.ac.uk |
| Name | Affiliation | Role |
|---|---|---|
| Lance Watkins | Swansea Bay University Health Board | Principal Investigator |
| Sarah Lennard | Cornwall Partnership NHS Foundation Trust | Principal Investigator |
| Facility | Status | City | State | ZIP | Country | Contacts |
|---|---|---|---|---|---|---|
| Cornwall Partnership NHS Foundation Trust | Recruiting | Bodmin | United Kingdom |
| PubMed Identifier | Type | Citation | Retractions |
|---|---|---|---|
| 41298255 | Derived | Musicha C, Neilens H, Stanyard E, Allgar V, Lomax J, Ashford R, Hambly H, Aspinall P, O'Shaughnessy E, Rollinson C, Lennard S, Mclean B, Simpson A, Bowman P, Angus-Leppan H, Watkins L, Laugharne R, Allard J, Shankar R. Neuropsychiatric research databases for people with intellectual disabilities and epilepsy (REFINE): a feasibility study protocol. BMJ Open. 2025 Nov 26;15(11):e108869. doi: 10.1136/bmjopen-2025-108869. |
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| ID | Term |
|---|---|
| D004827 | Epilepsy |
| D008607 | Intellectual Disability |
| D007859 | Learning Disabilities |
| ID | Term |
|---|---|
| D001927 | Brain Diseases |
| D002493 | Central Nervous System Diseases |
| D009422 | Nervous System Diseases |
| D019954 | Neurobehavioral Manifestations |
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Feasibility objective
| End of study (May 2025) |
| Feedback collected from sites about any issues around identifying patients and locating the data required (De-identified database). | Feasibility objective | End of study (May 2025) |
| Screening and recruitment rates at each site (Research register). | Feasibility objective | End of study (May 2025) |
| Successful recruitment process in place at each site (Research register). | Feasibility objective | End of study (May 2025) |
| Set up of a formal process including the REFINE Study Oversight Committee to review requests for access to the participant register (Research register). | Feasibility objective | End of study (May 2025) |
| Completeness of clinical data collected (Research register). | Feasibility objective | End of study (May 2025) |
| Heather Angus-Leppan |
| Royal Free London NHS Foundation Trust |
| Principal Investigator |
| Royal Free London Hospitals NHS Trust | Not yet recruiting | London | United Kingdom |
|
| Swansea Bay University Health Board | Recruiting | Swansea | United Kingdom |
|
| D009461 | Neurologic Manifestations |
| D012816 | Signs and Symptoms |
| D013568 | Pathological Conditions, Signs and Symptoms |
| D065886 | Neurodevelopmental Disorders |
| D001523 | Mental Disorders |
| D003147 | Communication Disorders |